Configuring Outlook for Secure IMAP and POP3

Microsoft Outlook 2000 is capable of both IMAP and POP3 and supports both protocols in secure mode. Below is a set of instructions for configuring Outlook 2000 for secure IMAP and POP3.

• [NOTE:]Outlook 2000 is required. Previous version of Outlook do not support these features and will not work.

• [NOTE:]You must allow users to access their mail from their machine by adding in their IP address in the System Access Control Section Tool - System Access Control.

Begin by starting up Outlook. Once Outlook is loaded you can create a new e-mail profile by selecting the Tools menu and from there select Options.

• [NOTE:]If this is the first time you are using Outlook it will automatically start in the Internet Connection Wizard section to create an e-mail profile. If this is the case skip down in this section to the Internet Connection Wizard and start from there.

At this point you will be presented with the Options screen. From here select the Mail Delivery tab and click the Accounts button from within there.

You will now see the Internet Accounts dialog. Our objective is to create a new e-mail profile first with basic information. Then edit the profile to allow for secure POP3 or IMAP. So here we want to add the profile, so click the Add button.

You will now be prompted with a small ``pull-down'' type menu. You have two options in here Mail and Directory Service. Since we are creating a new e-mail profile select the Mail option.

Now you will see the Internet Connection Wizard start. The Internet Connection Wizard will go through a step-by-step process to create the basic account. Once the basic account is created we will have to edit the account to accept secure e-mail transfers.

The first step in the Internet Connection Wizard is to enter your full name. This is the name that will be automatically displayed when someone receives e-mail from you.

Once you have entered your name in click the Next button to continue.

Now you will be prompted for your e-mail address. This has most likely been assigned to you by your system administrator.

Once you have entered in your e-mail address click the Next button to continue.

You will now be presented with a few options. You first have the choice of using POP3 or IMAP for your connection. Select this according to what your system administrator recommends you use. For the remainder of this example we will be using POP3.

You now have to enter the mail server you will be contacting. In our example below our incoming mail server is the same as our outgoing server. In many situations smtp.servername.com and mail.servername.com are used for outgoing and incoming mail servers.

Once you have entered in the proper mail server addresses and selected the POP3 or IMAP protocol click the Next button to continue.

Now you will need to enter in some account information. First enter in your account user name assigned to you by your system administrator followed by the password. You can select the Remember password option if you wish for Outlook to remember the password for future sessions.

You will also notice a check-box for Secure Password Authentication (SPA). This feature isn't used with EnGarde so leave it unchecked.

Once you have correctly entered in all the required information click the Next button to continue.

Now you will need to select which method you use to connect to the Internet. Select the appropriate option and then click the Next button to continue.

You will now see a confirmation screen informing you the profile has been created. Click the Finish button to continue.

You will now be returned to the Internet Accounts dialog and will notice the profile you created listed in the window in the Mail tab. At this point we have to setup the profile to work with a secure server. Select the Properties button on the right.

Here you will see you have four tags, General, Servers, Connection and Advanced. Select the Advanced tag to continue.

You will now see a number of options in this screen. We are only concerned with the options displayed below the Server Port Numbers section. You will want to select the box below Incoming mail (POP3), this will say (IMAP) if you selected IMAP as your server. Once you click the box you will see 995 appear in the text field, or 993 if you selected IMAP instead of POP3 earlier. At this point you can click the OK button to finish.

Your Outlook mail client is now configured to receive secure e-mail via POP3 and IMAP.

• [NOTE:]You must allow users to access their mail from their machine by adding in their IP address in the System Access Control Section Tool - System Access Control.